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Time Study Software + Consulting Services

Our industry-leading Time Study software paired with our team of expert consultants – some of whom have decades of experience navigating federal funding – is what makes us unmatched in the world of healthcare software providers.

Why Use Persimmony Time Study?

Get More Money for Your Programs

Capture additional funds for your program by having your team complete time studies to log time spent against Federal Financial Participation (FFP) time codes — including Medi-Cal Administrative Activity (MAA) and Targeted Case Management (TCM).

Customize Based on Your Needs

Set up specific claiming units and specify relevant time codes for your team.

Helpful Analytics

View individual employee and team-wide analytics, including percentages of time spent against eachtime code.

Ensure Compliance

Built-in, automatic alerts remind employees to complete their time studies in a reasonable window, ensuring better data accuracy.

Manage Your Team More Efficiently

Easily see how staff time is spent, submit approvals and provide feedback from within the application.

Unduplicated Data

Using Persimmony Time Study as your program’s one means of tracking and documenting time studies allows for uniform data input.

Reliable Reporting

Pulling reports that adhere to FFP regulations directly from within the application. There is no need to use any other software or do additional manual work.

How Our Consultants Help

Persimmony provides full-service solutions, making it easy to get the money you deserve.
Strategy

Review what’s available and possible. Enroll you in the right programs for your needs.

Operations

Balance people, process, and software to ensure you’re getting money back with no distraction to your people and mission.

Software

Provide best-in-class software solutions as needed.

Compliance

Partner with you to maximize filing and ensure 100% compliance.

Reporting

Support your whole person care efforts with streamlined data, processes, and reporting.

What are Medi-Cal Administrative Activities (MAA)?

Medi-Cal Administrative Activities (MAA) provides federal reimbursement for the cost of performing administrative activities that support efforts to identify and enroll potentially eligible individuals into Medi-Cal and to promote and assist with access to Medi-Cal covered services.

Where is MAA Applied?

There are four types of MAA in California:
County-Based MAA (C-MAA)
Mental Health MAA (MH-MAA)
School-Based MAA (SB-MAA)
Tribal MAA (T-MAA)

The MAA program is administered by the California Department of Health Care Services (DHCS) and each type of MAA has its own set of policies and procedures for its implementation. Programs performing MAA are reimbursed a portion of the certified public expenditures expended by the governmental agencies.

Why Participate?

  • It is an opportunity for your county, its programs, and its community-based organizations to receive partial reimbursement for activities they are already doing.
  • MAA reimbursements are unrestricted. There is no cap on reimbursement.
  • MAA assures more members of your community are enrolled in Medi-Cal and are accessing Medi-Cal covered services improving the health of your community.
  • MAA improves the delivery of Medi-Cal covered services for Medi-Cal beneficiaries in your community.

Examples of MAA:

  • Outreach about Medi-Cal as a health insurance option
  • Assisting people complete a Medi-Cal application
  • Referring, monitoring and coordinating eligible people to a Medi-Cal covered service (E.g. doctor, dentist, mental health provider, substance abuse treatment)
  • Organizing transportation for a client to a Medi-Cal covered service
  • Program planning to improve access to and quality of Medi-Cal covered services
  • Strategizing to improve and increase the health services systems serving Medi-Cal clients
  • Policy development of Medi-Cal covered services
  • Collecting, analyzing and reporting health care statistical data which is used to improve health systems used by Medi-Cal clients

MAA Participants

Programs that typically
participate in MAA:

  • Clinics
  • Community Resource Programs
  • District Hospitals
  • Drug and Alcohol Treatment Programs
  • Emergency Medical Services (EMS)
  • Homeless Shelters
  • Veterans Services Programs
  • Public Health Departments
  • Family Resource Centers
  • Public Guardian/Conservatorship programs
  • Adult and Aging programs
  • Mental Health programs
  • Probation Departments
  • Health and Human Services Programs
  • First 5 California and similar early childhood programs

Why is Reliable Time Tracking So Important?

  • Both MAA and TCM require that participants perpetually time survey for all their paid time.
  • Efficient time tracking has proven overwhelming for many who continue to utilize a paper-based orinconsistent approach.
  • Programs that have implemented an electronic method for tracking time – such as Persimmony Time Study – have a greater likelihood of reimbursement success.

“Persimmony Time Study is very user friendly for our staff and supervisors. It provides clarity, efficiency and a centralized location from where all the data we need can be found at a click.”

Veronica M. Carter

Sr. Contract Compliance Officer, LA County

MAA
Reimbursement
Process

  • Operating Agency
  • Local Sites
  • State Medical Agency
fi-rr-document-signed

Document Participating Staff Members

Enter Employee Data

calender

Populate Time Studies

Capture Staff Time Using Designated Codes

pen

Submit Actuals Quarterly

Send Expenditures to Operating Agency

coin

Request Reimbursement

Run Time Study Report
Submit Claim

assept-document

Process Claim

Disperse Funds